Policies and Rules of Dhaka University Library (As per Ordinance)
1. (a) The use of the Library with all its Sections shall Ordinances be subject to Rules made by the Syndicate on the recommendation of the Library Committee and the Academic Council.
(b) The Library Committee shall consist of the following:
(i) The Vice-Chancellor, Dhaka University. Chairman
(ii) The Pro-Vice-Chancellor, Dhaka University. Member
(iii) The Dean of the Faculty of Arts, Dhaka University. ,,
(vi) The Dean of the Faculty of Commerce, Dhaka University. ,,
(vii) The Dean of the Faculty of Science, Dhaka University. ,,
(viii) The Dean of the Faculty of Biological Sciences, Dhaka University. ,,
(xii) The Librarian, Dhaka University Member Secretary
2. The General Library shall be opened from 7.30 A. M. to 9 P. M. while the University is in session and from 7.30 A. M. to 8. P. M. during vacations. It shall be wholly closed on University holidays and will not be closed during the Annual Inspection. No books shall be issued to students for use in the Reading Rooms within the last half-hour previous to daily closing.
3. The Librarian is empowered to close the General Library or any section or Sections when he thinks circumstances justify it; particular of every such case must be reported to the library Committee at their next meeting.
4. Members of the classes hereinafter mentioned in Rule 10 (i-vi) may consult books in the Reading Rooms intended for them.
5. Students of the University who have obtained the necessary admission card shall be entitled to have not more than two books at one time for use in the Reading Rooms set apart for them, but they shall not bee allowed, except as hereinafter mentioned, to take books outside the Library premises.
6. Students who have completed a course of study in the University and are eligible to appear at any University or Government Competitive Examinations shall be permitted to use the University Library under the same conditions as those applicable to regular students on deposit of a sum of TK. 25.00 by the students in the Faculties of Arts, Social Sciences, Commerce and Law and TK. 50.00 by the students of the Faculties of Science and biological Sciences as caution money in each case provided that the Provost concerned certifies that they are resident at Dhaka and are preparing for University or Government Competitive Examinations.
Such students may also be allowed, with the sanction of the Librarian to take out books not exceeding one at a time, for home use if the deposit TK. 25.00 or TK. 50 as the case may be as Library Caution Money in addition to the sum of TK. 25.00 or TK. 50.00 mentioned above. Books so taken out must be returned within three days from the date of issue and defaulters shall be liable to pay a fine of .25 paisa per volume for each week or part of a week beyond the date of return and the may also forfeit the right of borrowing books at the discretion of the Librarian.
7. (a) The Librarian is empowered to permit persons other than those previously mentioned, to use the Library on such terms and conditions as he thinks fit subject to report by him periodically to the Vic-Chancellor.
(b)1 The maximum number of the external readers allowed to borrow books from the Library is fixed at a number ranging from 20 to 25 per session. Such readers are allowed to borrow only one book of which a second copy id available in the Library against a Caution Money deposit of TK. 40.00 per volume for books on Arts, Social Sciences, Commerce and Law subjects and TK. 50.00 per volume for those in Science and Biological Sciences subjects.
8.Books which are rare or books of reference shall not be issued from the Library but they may be consulted in the Library under such conditions as the Librarian may determine. Costly books shall not be issued save with the special permission of the Library Committee. A list of books falling under this Section shall be drawn up by the Library Committee after report from the Librarian and Chairmen of Departments.
9. Persons other than members of the Syndicate and Officers and members of the Teaching Staff of the University shall not have access to the shelves unless accompanied by a University Teacher or a member of the Library staff.
10. Each member of the following classes shall have the privilege of taking out books from the General Library subject to the conditions and restrictions as laid down below, or as may be determined by the Library Committee in each case :
(i) Members of the Senate, the Syndicate and Officers of the University not more than 5 volumes at a time and members of the Teaching Staff of the University not more than 10 volumes at a time. The period of retention of books shall be of 14 days in cases of members of the Senate, the Syndicate and Officers and 30 days in case of members of the Teaching Staff. The Librarian may refuse to issue any further books till all overdue books are returned or all charges cleared.
(ii) Research Student and Research Scholars shall be treated on the same basis for membership of the Library. They shall be required to deposit caution money of TK. 50.00 each which will entitle them to borrow not more than four volumes at a time. The period of retention of books shall be of 30 days.
(iii) Persons specially permitted by the Vive-Chancellor not more than two volumes at a time for a period of 14 days.
(iv) Persons Graduates resident in Dhaka, on deposit of TK. 25.00 each shall be entitled to borrow one volume at a time for a period of 14 days.
(v) Members of the University other than those mentioned above, at the discretion of the Librarian, not more than 2 volumes at one time.
(vi) Research Assistant employed under various schemes and working in the University not exceeding two volumes at a time for a period of 14 days.
(vii) 6 Honorary Teachers of the University not exceeding three volumes at a time for a period of 30 days.
(viii) The Ministerial Staff of the University shall be Regulations accepted as members of the Library on the recommendation of the Department or Head of Office. They shall be required to deposit caution money of TK. 25.00 each, which will entitle them to borrow not more than one volume at a time for a period of 14 days at the discretion of the Librarian.
Note : All deposits arc to be paid into the Accounts Office of the University and will be refunded after deduction of any fine of charges outstanding against the depositor.
11. Chairmen of Departments in consultation with the Librarian may remove form the Library for a period of one month books and maps that may be necessary for constant references in connection with the work of Laboratories or demonstration in classes, such Chairmen being personally of demonstration in classes, such Chairmen being personally responsible for the safe custody of those books and maps. The number of books and maps that may be removed at a time must not exceed twenty in any case.
12. Chairmen of Departments shall be allowed to countersign the issue of books, the number not to exceed five volumes at a time, in order that they may be lent responsible for those books. Such books are returnable within a week form the date of issue.
13. A borrower belonging to the Teaching Staff of the University shall ordinarily be entitled to retain a book for 30 days. At the end of this period the book shall be returned to the Library and if the same is not required by any other reader, it may be re-issued on the same day to the same borrower for a further period of 30 days. If books become returnable on a holiday, the may be returned on the date when the Library re-opens after the holiday. Books due for return during a vacation may be returned within three days after the expiry of the vacation.
14. The rate of overdue charge from all classes of readers other than a student, a member of the Syndicate or a person who in not a salaried person of the University or who has no Library Caution Money at his credit for overdue books shall be fifty paisa for a week or part of a week per volume. The overdue charge so imposed shall be realised from the salary of the defaulter without further reference. In case of students the overdue charge shall be twenty-five paisa for a week or part of a week per volume and shall be realized in cash by the Accounts Office under intimation to the Library.
15. The non-return of a book by a member of the Syndicate or a person who is not a salaried employee of the University or who has no Library Caution Money at his credit shall be reported to the Syndicate for taking such action as may be deemed necessary in each case. There should be uniform system, viz., the Card Charging system, of issuing books from the General Library, excluding Reports and Periodicals which may be issued on printed vouchers meant for the the method of issuing books to persons specially permitted by the Vice-Chancellor to use the University Library shall be decided by the Librarian as he thinks fit in each case.
16. No student shall be permitted to sit for a University Examination unless he has returned, prior to his taking the Admit Card from the Provost s Office, all books belonging to the University Library which he has borrowed of if any such book has been lost or damaged, paid the price demanded by the Librarian on account of such loss or damage. The Librarian shall send a list of defaulting students to the Provosts concerned 14 days before the commencement of their Examinations.
17. Reading room facilities shall be allowed to students due to appear in University Examinations, after they have surrendered their Library Cards, against their University Identity Cards.
18. Persons shall not be allowed to borrow books in more than one capacity.
19. The Librarian may refuse to lend out books except to the borrower in person stating the reason for such refusal.
20. Manuscripts shall not be lent out of the Library without the special permission of the Manuscript Committee.
21. No unbound part of periodicals or books not sufficiently protected by binding shall be issued from the library except with the express permission of the Librarian. He may also refuse to lend out books which are constantly required by teachers and students in prosecution of academic work and research. Text books in constant demand by students shall not be taken out of the Library by the teachers without the permission of the Librarian.
22. Each person other than a member of the syndicate, or an Officer or members of the Teaching Staff of the University wishing to consult books in the Reading Rooms, must insert in one of the slips provided for the purpose, his name and address (Hall, Registered Number and Class incase of a student) as well as the call number and title of the book required, and present the slip to the Issue Assistant in attendance. He will also deposit his Library Card when the book is issued to him. The receipt slip shall be cancelled in the presence of the borrower and his Library Card given back to him when the book in returned.
N. B. To prevent confusion, books are required to returned a few minutes before the close of each hour by those who are about to leave the Library t attend classes.
23. No person entitled to take out books from the Library shall do so without up and handing to the Issue Assistant in attendance his “borrower’s card provided for the purpose.
24 (a) Library Card of all readers other than those of the members of the Syndicate and Officers and members of the Teaching Staff of the University shall be renewed every session.
(b) The charge for loss of a Token shall be realized from the person concerned at the rate of TK. 8.00 only.
25. (a) Borrowers and readers are advised to inspect books issued to them at the time of issue and to call the attention of the Library Assistant to any defects, marginal notes, act. The borrower shall be liable to replace at his own expense any books lost or returned to the Library, damaged or annotated by him. If the volume lost or injured forms part of a set and cannot be replaced without the whole set being replaced, the borrower shall replace the whole set. The damaged book or set in question shall then become the property of the borrower.
(b) In case of inability of borrowers to replace books, the Librarian at his discretion may realize three times the price of the book or books reported lost.
26. The Annual Inspection of the General Library shall begin from the 24th March (except in years when that date falls on a weekly holiday or holidays when it shall begin on the next opening day) and continue for 8 working days thereafter. All books on loan irrespective of the date of borrowing must be returned of or before the 23rd March. The complete verification of stock of the Library shall be completed in then years according to a scheme provided for the purpose. (In the circumstances the question of closing the Library does not arise as stock-taking will be done in sections by rotation over five years.)
Any person retaining one or more books after the commencement of the Annual Inspection shall incur a fine of Taka one per book per day until such book or books are returned, provided that the maximum fine levied under this Rule shall be Taka five. Fines so incurred shall be reported to the Registrar.
27. (i) Before the Library the readers shall hand over their personal books, bags, sticks, umbrellas, parcels, opened or closed bags, attaches, portfolios, briefcases, newspapers and loose garments etc. to the Library Attendant at the checking counter against numbered tokens.
(ii) Bags and attaches are to be deposited retaining valuable materials like money and golden ornaments, if any, with the entrants, otherwise Library workers will not be responsible for losses of such valuable articles.
(iii) Deposited materials will have to be collected form the checking counter returing respective tokens before 15 minutes of the closing of the Library of the same day. Library Workers will not be responsible for safety of the article or articles not collected on the same day.
(iv) Gate Pass is to be handed over to the Library Attendant at the gate while leaving the Library. Library workers may check the readers thoroughly within the Library premises or at the gate if required.
(v) Notes and exercise books may be allowed to be taken inside the Library subject to checking at the gate at the time of departure.
(vi) Books issued for study in the respective Reading Rooms shall not be removed to any other Reading Rooms.
(vii) Male and Female students shall read in their respective Reading Rooms.
(viii) Smoking is strictly prohibited inside the Library.
(ix) Persons using the Reading Rooms shall abstain form smoking and conversation and any other form of activity likely to disturb others and shall enter and leave the Library with as little noise as possible.
28. The right of any reader to the use of the Library may be suspended or kept in abeyance by the Library Committee for transgressing Library Rules.